DOLFIN Access

Introduction

The Office of Medical Finance created and maintains the Departmental OnLine Financial Information Network (DOLFIN) to provide comprehensive access to financial information for school leadership. DOLFIN aggregates budget, financial, payroll and personnel data that is stored in various university systems. DOLFIN is available through the UMSM intranet portion of the web and secured by user ID and password.

Policy

Authorized users must keep information obtained from DOLFIN confidential in accord with existing university regulations as they pertain to the data stored on the central systems (i.e. FRS, DHRS etc). In all instances authorized DOLFIN users are responsible for the understanding of and complying with all laws and UM policies regarding confidentiality. This policy does not supersede or replace University Policy A045.

Procedure

	Chairs and administrators of the departments of the School of Medicine (as defined by the Medical Finance monthly Financial Statements) can request access to their department's dataset in DOLFIN for themselves and must also request similar access for their direct designees.
	DOLFIN access form (see below) should be completed and forwarded by the administrator/chair via e-mail to medfinance@med.miami.edu.
	The request must specify which type of DOLFIN access will be needed: Financial, Payroll, Time & Effort, and/or Clearing Account.
	Access can be requested to all folders of DOLFIN, or restricted to any combination, at the discretion of the administrator/chair.
	Access to DOLFIN will end (a) when the individual's access to the Medical campus network intranet ends , (b) when the administrator or chair requests it be terminated for a direct designee, or (c) when the chair or administrator's financial responsibility ceases (as reflected on the most current monthly Financial Statement).
	DOLFIN Access Form
	DOLFIN User Guide